EXHIBITOR INFORMATION & RESOURCES FOR 2018 ASSEMBLY SHOW
Here you will find important details, deadlines, specifications and opportunities in regards to your exhibit at The ASSEMBLY Show taking place October 23-25, 2018 at the Donald E. Stevens Convention Center in Rosemont, IL.
INCLUDED IN EXHIBIT SPACE
Your exhibit space includes:
- All direct to dock shipment drayage fees included in space fees
- 8’ high back and 3’ side drape
- Company ID sign
- 3 complimentary staff registrations per 100 net square feet (nsf) of paid exhibit space
(example: 10x10 = 3; 10x20= 6; 20x20 = 12)
- FREE admission to all networking functions
- FREE publicity & marketing opportunities including:
- Company Profile in On-Site Show Program - Your 100-word company profile along with your company name, address, phone number, website and booth # will appear in the on-site Show Program.
- Customer Invitation Program - A customized registration code will be provided to each exhibitor to distribute to customers offering FREE registration to The ASSEMBLY Show. The exhibitor with the highest registration code usage wins $2500 towards sponsorship in 2019!
- Pre and Post-Event Participant Lists - Promote your participation at The ASSEMBLY Show and reinforce your message to all registered event participants (restrictions apply).
- Unlimited Use of The ASSEMBLY Show Logo & Marketing Collateral - The ASSEMBLY Show logo and various online ads are available for unlimited use by exhibitors to help promote participation in the show.
- Company Press Releases Posted to Event Website - Share your news with us! Your company press release will be posted to the industry news feed on theassemblyshow.con website.
- Registered Press List & On-Site Press Kits - Exhibiting companies will have access to the registered press list upon request and have the opportunity to provide press kits in The ASSEMBLY Show press office on-site.
EXHIBITOR SERVICE MANUAL
DISCOUNTED RATE DEADLINE = OCTOBER 1, 2018The Rosemont Exposition Services (RES) Exhibitor Services Manual includes important details and deadlines regarding booth furniture, carpet, electrical, labor, shipping and other important services you may need for your booth at The ASSEMBLY Show.
SHOW RULES & REGULATIONS
The ASSEMBLY Show follows the International Association of Exhibitions and Events (IAEE) Guidelines for exhibition displays. If you have specific questions regarding your booth space please contact:
Sr. Event Manager
Height Restrictions & Hanging Signs/Banners:
Hanging signs and banners are only permitted for Island and Peninsula booths, 20'x20' or larger. The lowest ceiling height in Hall A is 18’6”, however some areas have higher clearance. The maximum height limitation on hanging signs/banners for The ASSEMBLY Show is 16ft., meaning the top of a banner/sign may not exceed 16ft. Most banners/signs are hung 11' from the ground to the bottom of the banner. Further information on hanging signs can be found on pages 66-67in the Exhibitor Services Manual. For additional information regarding height restrictions for specific booths please contact:
Rosemont Exposition Services, Inc.
MOVE-IN / MOVE-OUT SCHEDULE
MOVE-IN DEADLINE = OCTOBER 23, 2018 @ 10:00 AM
MOVE-OUT DEADLINE = OCTOBER 26, 2018 @ 2:00 PM
Move-In / Setup Hours
Exhibitors must install exhibit at assigned booth during the following times:
- Thursday, October 18, 2018 - 8:00 am – 4:30 pm
(600 nsf booths and larger freight only)
- Friday, October 19, 2018 - 8:00 am – 4:30 pm
- Saturday, October 20, 2018 - 8:00 am - 12:00 pm
- Sunday, October 21, 2018 - HALL CLOSED
No labor available. Access to hall by appointment only.
- Monday, October 22, 2018 - 8:00 am – 8:00 pm
- Tuesday, October 23, 2018 - 8:00 am – 10:00 am
All exhibits must be fully installed by 10:00 am on Tuesday, October 23, 2018 - no exceptions.
- Thursday, October 18, 2018 - 8:00 am – 4:30 pm
Exhibit Hall Hours
The exhibit hall will be open during the following times:
- Tuesday, October 23, 2018 - 4:00 pm – 7:00 pm
- Welcome Reception and Taste of Rosemont on Show Floor from 4:00 - 7:00 pm.
- Wednesday, October 24, 2018 - 10:00 am – 5:00 pm
- Networking Reception will take place from 5:00 - 7:00 pm OFF the show floor.
- Thursday, October 25, 2018 - 10:00 am – 3:00 pm
No materials may be packed up, loaded or removed from the Exhibit Hall until 3:00 pm on Thursday, October 26, 2017.
- Tuesday, October 23, 2018 - 4:00 pm – 7:00 pm
Move-Out / Dismantle Hours
Exhibitors may tear down and dismantle their booths during the following times:
- Thursday, October 25, 2018 - 3:00 pm – 8:00 pm
- Friday, October 26, 2018 - 8:00 am – 2:00 pm
All exhibit materials must be packed up and labeled or removed from exhibit hall by 2:00 pm on Friday, October 26, 2018.
REGISTRATION DEADLINE = SEPTEMBER 28, 2018
Each exhibitor receives three (3) complimentary registrations per 100 net square feet (nsf) of paid exhibit space. Exhibitors will be provided a customized complimentary registration code via email to redeem their complimentary staff registrations. If additional registrations are needed above and beyond your complimentary passes, they may be purchased at a discounted rate.
Please contact Kelly Hughes for questions or assistance with exhibitor registration.
Each exhibitor also receives a customized invitation to extend a FREE registration to customers for The ASSEMBLY Show through October, 16, 2018. The exhibitor with the most attendees that register using their code will win $2500 in sponsorship dollars towards The ASSEMBLY Show in 2019. If you need a copy of the invitation or your custom code please contact Dana Marsoupian at firstname.lastname@example.org.
ADVANCE WAREHOUSE SHIPPING = SEPTEMBER 18 - OCTOBER 17, 2018
DIRECT SHIPPING = OCTOBER 18-22, 2018
Detailed shipping instructions are included on pages 68-76 in the 2018 ASSEMBLY Show Exhibitor Service Manual. Don't forget - your exhibit space fees include ALL onsite drayage costs - but only if you ship direct to the convention center (not in advance to the warehouse). This should be a significant cost savings to your company!
For shipping questions or to confirm delivery of your warehouse shipment, please call RES Warehouse at 847-678-0374. Normal warehouse hours are 7:00 am - 3:00 pm Monday through Friday.
- ADVANCE SHIPMENTS RECEIVED AT THE RES WAREHOUSE
Advance shipments will be accepted at the RES warehouse beginning September 18, 2018. Shipments received at the RES warehouse by October 11, 2018 will be weighed, inspected and charged at a rate of $25.00 per cwt. (100 lb. minimum). This charge includes storage prior to the opening of the show, delivery to the exhibitor's booth at the Donald E. Stephens Convention Center, removal to the laoding dock at the close of the show and straight time reloading onto outbound carriers. This rate also includes pick-up, storage and return of empty crates and cartons. Shipments received at the RES warehouse after October 11, 2018, will be charged at the rate of $30.00 per cwt. (100 lb. minimum).
- DIRECT SHIPMENTS TO THE DONALD E. STEPHENS CONVENTION CENTER
Materials unloaded at the Donald E. Stephens Convention Center are being provided by The ASSEMBLY Show. There will be no additional charges for this service, which also includes the re-loading of exhibit materials at the conclusion of the event as well the removal, storage and return of all empty crates and containers.
DEADLINE = AUGUST 31, 2018
As an exhibitor you receive a company listing in The ASSEMBLY Show on-site directory and mobile app. A standard directory listing includes company name, address, phone number, website, booth # and 100 word company profile.
All exhibitors will receive an email with specific instructions on how to create and edit your directory listing. If you have any questions or need assistance with your directory listing please contact:
Make your company stand out in the on the event website, show directory and mobile app with a premium company listing. Learn more here.
*NEW* EXHIBITOR WEBINARS
WEBINAR #1 = JULY 31, 2018
WEBINAR #2 = AUGUST 15, 2018
The ASSEMBLY Show is pleased to present, Get the Most from Pre-During-Post Tradeshow Exhibiting, an exclusive webinar for exhibitors and booth staff addressing pre, during and post-show marketing. Facilitated by Richard Erschik, “The Voice of Trade Show ROI,” this webinar will help you improve the effectiveness of your trade show participation, lead follow-up, and help you maximize your exhibiting ROI. All ASSEMBLY Show exhibit booth staff are invited to participate. You may extend the invitation to your sales staff as well.
- How to increase traffic to your booth
- How to engage and qualify booth visitors
- How to assure 100% lead follow-up
TWO OPPORTUNITIES TO ATTEND:
- Tuesday, July 31, 2018 @ 1pm CT / 2pm ET
- Wednesday, August 15, 2018 @ 10am CT / 11am ET
DISCOUNT DEADLINE = SEPTEMBER 21, 2018
How are you capturing and following up with all the leads at your booth?
On every attendee’s badge there is a QR code that will serve as their electronic business card. This QR code contains each attendee’s full contact information. ATS Lead Retrieval is the perfect tool to capture, collect and manage all of your leads efficiently.
View details of each lead retrieval option in the flyer below and place your order directly through American Tradeshow Services (ATS) by Friday, September 21, 2018 for the best rates.
For questions please call ATS directly at 985-809-0600 ext. #777.
PRE-SHOW LIST DEADLINE = OCTOBER 9, 2018
POST-SHOW LIST DEADLINE = NOVEMBER 2, 2018
Exhibitors may request to receive pre-show and post-show attendee lists at no charge. Please complete and sign the forms found at the links below and send to Rachel Heiress at email@example.com to submit your list request.
DEADLINE = AUGUST 31, 2018
As a standard requirement for all of our show exhibitors, it is necessary for you to carry general liability coverage from an insurance company in good standing with minimum policy limits of $1,000,000 per occurrence and $2,000,000 aggregate. BNP Media (2401 W. Big Beaver Rd., Suite 700, Troy, MI 48084, 248-362-3700) and Donald E. Stephens Convention Center (555 N. River Road, Rosemont, IL 60018, 800-528-7975) shall be named as additional insured. This insurance must be in force during the lease dates of the event, October 17–26, 2018.
Proof of Insurance is Mandatory
Having insurance will protect your company, employees, and volunteers, should a claim arise against you for something that occurred at your booth. If you already have compliant coverage, please forward your proof of insurance to firstname.lastname@example.org and be sure to include the exhibiting company name and 'The 2018 ASSEMBLY Show' in your message.
If you do not have coverage, it can easily be secured for only $119 through Rainprotection.
Rainprotection Insurance program is valuable for:
- Exhibitors who do not have any insurance.
- International Exhibitors whose liability insurance will not cover them at a show in the USA.
- Companies who do not have the time to deal with all of the certificate arrangements, and need coverage now.
- Exhibitors who find it easier or advantageous to use this program, rather than their corporate insurance; Similar to when you rent a car and do not want to use your own auto insurance.
- Should there be a claim, it will not tarnish your policy and rates. And, unlike most corporate policies, there is no deductible.
There are no applications to fill out. Simply purchase your insurance, which is already pre-filled with all of the proper show information, directly online using a credit card. Your Insurance Certificate is instantly emailed to you and a copy is sent to show management.
SHOW MARKETING COLLATERAL
CUSTOMER INVITATION DEADLINE = OCTOBER 16, 2018
Each exhibitor will be emailed a customized discount code to extend a FREE registration to customers for The ASSEMBLY Show if they register before October 16, 2018. The exhibitor with the most attendees that register using their custom code will win $2500 in sponsorship dollars towards The ASSEMBLY Show in 2019. If you would like to create a custom invitation simply click on the invitation to the right and insert your company name, booth number and customized VIP code. If you need help customizing your invitation or you need a different file format of the invitation please contact Becky Martin at email@example.com. If you need your custom code resent to you please contact Kelly Hughes at TAS@executivevents.com.
Select the Media Download link below to gain access to various online ads as well as The ASSEMBLY Show logo for use in emails, websites and newsletters, etc. to promote exhibitor participation in the show.
PRESS & MEDIA
One of the top five reasons exhibitors participate in a trade show is to gain exposure through media coverage. BNP Media has teamed up with Riemer Communications to provide exhibitors a cost effective way to communicate messages about their new products and services to editors, reporters and bloggers that have been invited as well as those that have registered for the event. News stories that come out of a trade show can make a company's entire year. For a new company or product, it can put them on the road to success.
The ASSEMBLY Show will generate a lot of excitement and media interest, and there are many free ways to get your name out in the media.
- Share your company's story with our registered press
Many of the industry trade publications are already working on pre-show issues and they are looking for information from the exhibitors to help them write the most complete and comprehensive coverage about The ASSEMBLY Show. We encourage you to send press materials to all of the trade editors.
- Virtual Press Office at The ASSEMBLY Show
Interested in posting your press releases on The ASSEMBLY Show Industry News feed? ASSEMBLY exhibitors can post up to three press releases at no cost to the virtual press office on The ASSEMBLY Show website. Complete the online submission form to submit your press release today.
- Plan to drop off press kits in The ASSEMBLY Show Press Office
The ASSEMBLY Show press room will be located at the Donald E. Stephens Convention Center in Rosemont, IL. Exhibitors are encouraged to display their information kits in the Press Room for easy access by the media. Access is restricted to accredited members of the working press. Up to 25 kits may be placed in the press room and all kits should be dropped off to the Press Room onsite.
Media Relations Manager
HOTEL & TRAVEL
DEADLINE FOR DISCOUNTED RATES = SEPTEMBER 28, 2018
onPeak is the official housing vendor for The ASSEMBLY Show. Various hotels and reservation options are available. By booking in The ASSEMBLY Show's official and approved room block you will receive considerable discounts on room rates. For best rates at the most popular hotels we encourage you to book your rooms early.
The purpose of The ASSEMBLY Show exhibitor bulletins is to keep each exhibitor up-to-date on information regarding their booth space and participation in the show. Please select the links below to view a copy of each published bulletin for the The 2018 ASSEMBLY Show.
Exhibitor Bulletings Coming Soon!
The ASSEMBLY Show event management team is here to help.
PAST SHOW MATERIALS
Looking for materials and information on past ASSEMBLY Shows? Select the link below to find videos, photos, directories and post-show reports from previous ASSEMBLY Show's.
FUTURE SHOW DATES
Save The Date for The ASSEMBLY Show!
- October 22 – 24, 2019
- October 27 – 29, 2020
- October 26 – 28, 2021
- October 25 – 27, 2022